Information A-Z

ABSENCES
Caregivers are expected to inform the school of all absences by telephone, email or in writing.  Where caregivers have not passed this information onto the school then the office administrator or Principal will make contact with the caregivers to confirm that the absence is legitimate.  

ASCA (Alfredton School Community Association)
Our fundraising team is very active and works hard to raise much needed funds for our school. ASCA have supported the solar development, court replacement and concreting at school in the past. They also pay for a professional swimming coach to come into the school each year in February and work with our students.

ASSEMBLIES

Assemblies are generally held on Friday afternoons at 2pm. Please check the school calendar for these dates.

We do encourage parents to come along if you are available as they are an opportunity to celebrate the learning and amazing creativity of our students.

ATTENDANCE
We aim to have all students attending school at least 95% of the school year. This means that students should ideally have no more than 9 days off school over the course of the year.  We do understand that in some circumstances this is not possible (e.g. Tangi’s, Sickness etc.).
The Ministry of Education have made schools responsible for determining if an absence is justified or unjustified.  Justified absences include funerals/tangis, medical appointments, sickness etc.  Unjustified absences include regular days off after a weekend, family holidays (in most circumstances), trips away etc.
There is a range of information available for parents from the Ministry of Education www.minedu.govt.nz around attendance.
Please remember there is generally a direct relationship between your child’s regular attendance and their achievement. For each day your child is away from school they will miss a range of learning opportunities and key concepts, that in some cases will be quite difficult for them to catch up.
We recommend keeping your child out of school only when it is really necessary.

BEHAVIOUR MANAGEMENT

Positive self esteem, self discipline and responsibility for one’s own actions will be encouraged. In the case of when things go wrong the behaviour will be reported to the Principal, recorded and the following steps will be taken.

A child is being willfully disrespectful

Step 1 First warning – Informal chat with the Principal in class or playground where incident occurred
Step 2 Second warning – Formal discussion with the Principal in the office (this will be documented) and may result in ‘sitting out’ during break time
Step 3 Third warning – Parents informed and met with to discuss problem

BUSES
At present, the buses bring all of the children to and from school.

To school:

If the bus in not required in the morning by your child then the caregiver must notify the bus driver before the morning run begins or the night before.

From school:

If a child needs to go on another bus or is being collected from school the school office needs to be notified via phone or written request. We are not always able to fit students on other buses – so it is important you check this before making definite plans.

Any issues or complaints about student behaviour need to be directed to the Bus Controller (Claire Audier) following the Bus Behaviour Policy.

CONCERNS & COMPLAINTS
We take parents’ concerns and complaints seriously at Alfredton School.  If you have a concern or complaint the first step to resolving this is to contact the staff member directly, should you not feel comfortable with the outcome of this contact you then need to contact the Principal, with the Board of Trustees Chairperson only contacted if you still feel your complaint has not been addressed.
Concerns should be raised sooner rather than later and are generally queries or questions about the classroom programme or school events.  Complaints must be in writing and need to be received by the school as soon as possible after the event to allow for swift response and action.
A copy of the concerns and complaints procedure is available in the Board of Trustees Policies section of this website.

DAMAGE TO SCHOOL PROPERTY
Accidental damage to school property is accounted for the in school-wide budget and insurance.  Deliberate damage to school property will result in the behaviour management procedure being utilised.  All deliberate damage of school property will be charged to parents of the students involved.

DENTAL SERVICES
Alfredton School is part of the Tararua District Cluster and our dental services are provided through the Manawatu branch. The dental nurse will contact parents directly and arrange check up’s and treatment. At this stage parents take their children to Eketahuna School for our dental nurse appointments.

DUTY
A teacher is out on duty each break. One teacher cannot be everywhere in the school but we endeavour to supervise and monitor all students. Many of the high frequency use areas such as the sandpit or playground are located within viewing distance from the staff member which allows teachers having their lunch to also monitor students – keeping more eyes on the larger groups of students.
Teachers on break are also available to students to offer support with minor injuries (e.g. scrapped knees) and other minor problems if the duty teacher is already busy.

E-LEARNING

Alfredton School are future focused and understand the importance of e-learning for our student’s future.

We are on the Network for Learning, meaning our students have a safe and managed environment that will prevent them from accessing objectionable or inappropriate material. The Network for Learning provides fibre into the school which keeps our speeds very high for a rural school.

All students and caregivers needs to sign an internet agreement and various permission slips associated with e-learning and privacy.  If you have any questions about these forms please do call us before signing.

ENROLMENT OF STUDENTS

Any student is entitled to be enrolled with the exception of a child who has been indefinitely suspended from another school. In this case the Board of Trustees will meet and consider factors pertaining to the individual case, and either accept or decline the enrolment.

An enrolment form must be completed and handed in to the office administrator.

When you are enrolling your child we require their enrolment form, internet safety forms, behaviour contracts, publishing/trip permission, birth certificate and immunisation record.  We require all of this to complete before your child may come for school visits.

EMERGENCY PROCEDURES

General Evacuation Plan and Procedures

  • Should an emergency occur, a designated staff member will raise the alarm (continuous bell for fire – ‘drop’ for earthquake), and students will follow the appropriate drilled procedures.
  • Any child with disabilities will be assisted by their designated helper
  • The evacuation plan in the case of fire is displayed in each classroom and office area
  • The Ministry of Education will be advised of all steps taken following an emergency

School Closure or Evacuation

  • It would be usual for the Principal (as general manager) of the school to inform the Board Chairperson in the first instance, should a situation arise which would affect health, safety or welfare of pupils or staff.
  • Possible causing of this could be an act of nature (flood, earthquake, fire, lack of water, sewerage malfunctions or industrial action on the part of any employee).  Other possible situations could be accident outside the school with dangerous goods, agriculture epidemic/toxic spills or armed offender.
  • The Board Chairperson or Principal will inform all caregivers as quickly as possible of the school closure or evacuation, by any or all of the following means:-
  • Facebook: Alfredton School Whanau & Staff
  • Radio notice
  • Newsletter
  • Phone
  • Should the emergency arise during school hours, at least one staff member or Board of Trustees member will remain until all children are collected by a parent or caregiver and will ensure the school is locked and secure.
  • Regular updates on progress of opening or returning to school will be given by staff or board member.

HEALTH, ACCIDENTS & SICKNESS
The school always has at least one permanent staff member with a current first aide certificate.  In the case of minor accidents the school will provide first aide and contact parents if necessary. For major accidents the school will immediately contact parents and medical help if needed whilst providing first aide.
If students have severe allergies, or known health problems the school will put an action plan in place for the child that will be created with the parent. This will outline what the school will do, should the child have health problems at school.
Students should not attend school if they are sick (odd runny noses etc. are fine). If your child has developed a contagious disease (e.g. chickenpox, mumps etc.) you must notify the school as soon as possible and your child will need to be kept home for the required period outlined by the Ministry of Health.
Should your child begin feeling sick whilst at school they will be monitored in the library and you will be contacted to come and collect them.
It is important that you advise the school of any medical conditions that your child has – including asthma, allergies, heart conditions, blood conditions etc. This ensures that staff are aware of these medical conditions and can respond appropriately.

HOMEWORK

Homework should not take children longer than 20 minutes per night.  If your child is finding the level of homework difficult or spending too long on it please come in and see us to chat about it.

  • All students should be reading at home each day
  • Spelling: once a week
  • Basic facts as and when required

HOUSE GROUPS

In 2014 we introduced House Groups in the school.  House groups are used for parent fun days, sporting activities throughout the year, in school competitions, hot lunches and assorted administration. Students remain in the same house group throughout their time at school.

KAPA HAKA

Our senior teacher, Brenda O’Donnell takes lessons across the school in te reo me tikanga Māori and Kapa Haka.  These lessons prove popular with our students and staff alike. All students participate in the Bush Schools Cultural Festival and will take part in powhiri as appropriate over the time they are at school.

This builds on to the Cultural Competencies that are entwined into our curriculum.

LIBRARY

We have a well-resourced library at Alfredton School. The Board of Trustees are dedicated to keeping our materials modern, exciting and offering choices for all.

Year 0-4 students are able to issue two books at a time, years 5-8 can issue three. Year 0-4 students are to use their book bags to help protect our library resources.

LOST PROPERTY
Lost property is stored in a bin outside the principal’s office. We keep it on site for a full term and display it for parents at the end of term. What is left unclaimed at the end of each term will be taken to charity shops – sadly we do not have room at the school to store the property indefinitely.
Staff go through the found items with the children before it is placed in lost property – so all children are being given opportunities to claim their belongings.

LUNCHES
The school has no provision for bought lunches.

Lunches should be healthy foods, and drinks are to be water only. We discourage the inclusion of sweets, chocolate or lollies.

All students are required to sit and eat for the first ten minutes of each break.

In the colder months we offer to heat hot lunches once a week. These are sent from home, wrapped in tinfoil and clearly named. This is organised around house groups. We are unable to microwave food, or add boiling hot water to food as this is a health and safety issue.

MONEY AT SCHOOL

Children do not require money at school unless it is requested by the school for some event. Teachers transfer money to the office during the following break. The school is unable to accept responsibility for monies that are lost or stolen outside the office.

OPEN DOOR POLICY
The school has an open door policy. This means we encourage parents to come and talk to staff about your child’s learning.
Staff are always willing to meet with parents to discuss their child’s progress. Please contact the staff member directly and organise a time that suits you both. Staff can often accommodate meetings before or after school and occasionally throughout the day.

PARENT CONTACT INFORMATION
It is important that parents ensure the school has up to date and accurate contact information – both for the parents themselves and two additional emergency contacts (we will always endeavour to contact parents first in the event of an emergency).

PERMISSION SLIPS
At the start of your child’s time at school (and as we update these afterwards) you will be asked to sign a general permission slip giving the school the right to take your child off the school grounds on school trips, publish their work or photos in the newsletter, website, provide your child with internet access and emails and lastly to have your child’s name and photograph published in local newsletters.
You will always be notified of classroom trips but will not generally be required to fill out a permission slip.
There are odd occasions that we will send home permissions slips for events – often when we are requiring parent help.  There will always be a return date noted in the letter accompanying the permission slip.  Please make sure you have returned your slip by this date.

REPORTING TO PARENTS

During the school year there are several formal times for parents to be informed about their child’s progress and achievement. They are as follows:

Term One

Meet the teachers’ afternoon

Term Two

Parent Interviews with children in attendance

Mid-year reporting

Term Three

No formal reporting

Term Four

Student/Parent sharing opportunity

End of year reports

RUBBISH
Our school is aiming to become a zero waste school. At this stage we are recycling almost 90% of our school’s waste. To help support our efforts we ask that parents consider purchasing re-usable food containers rather than using products such as glad wrap or lunch paper.
The Tararua District Council pick up our recycling on a fortnightly basis. The school earns Paper for Trees reward points for every bin of recycling that is collected. This is used at the end of the year to select new native plants for the school.

SCHOOL HOURS
The school day starts at 9.00am and goes through to 2.45pm in the afternoon.  The school buses leave school from 2.50pm onwards.

Brain-food Break (in class) approx. 10am

First break is 11.00 – 11.30am

Second Break is 1pm – 1.40pm

SCHOOL NEWSLETTER

On Tuesday each week we send out an ‘important dates’ newsletter. Weeks 2&8 each term will be a more in-depth newsletter. These newsletters will emailed to you (a paper copy will be available on request), or access it via the school website, or Facebook page. If you would like anything included in the newsletter you will need to have this to the office by 3pm on the Monday prior.

SCHOOL OFFICE
The office is attended Monday to Wednesday from 8am through to 4pm.

The phones will be regularly checked on Thursday and Friday.

All policies, procedures, strategic plans and recent Board Minutes are available for viewing at the school office. You are also able to collect recent copies of the newsletter. These are also all available on our school website for you to download.

SCHOOL VALUES
At Alfredton School we aim to be MIGHTY oaks. We have a set of values that work with us being MIGHTY. These values are important to the staff, students and community of our school. The logo itself was designed by a past student, Anna Robbie in 2013.

Motivated

Imagination

Giving respect

Happy

To be Adaptable

You’re Confident

SCHOOL-WIDE EVENTS

We run a variety of school wide events over the course of the year.  Some of these include:

  • Pets Day & Senior class sideshow stalls
  • Bi-annual School Show
  • Christmas Tree Evening (End of Year celebration/Prize giving)

School events are always advertised in the school newsletter and parents are given plenty of notice of these events coming up.

SENDING STUDENTS HOME

Teachers are not permitted to send students home except under special circumstances. Special circumstances include illness or injury, or by special arrangement of a parent request for the student to attend a special appointment. In all other circumstances students are not permitted to leave the school grounds until 2.45pm. In all cases the office must be informed.

SHADY SCHOOL

Children will wear hats when involved in outdoor activities during Terms 1 and 4 (playtime, lunchtime, sport trips, camps etc). It is preferable for students to wear brimmed hats, as these protect the ears and neck as well.

SPF+30 Broad Spectrum sunscreen will be available for students and its use encouraged, especially on high risk days.

SPECIAL EDUCATION
Classroom programs cater for a diverse range of students within the regular classroom program.

Priorities will be set at the beginning of each year in recognition of the assessment of all children’s progress during the previous year and reviewed each term during the year.

Any changes in needs that become apparent as a result of on-going assessment of all children will be addressed.

SPORTS

Alfredton School generally does well in local sports events.  Our students are involved in a wide range of sports within the school.  They have opportunities to compete in 7 a-side tournament, swimming, hockey, athletics, road races & cross countries.

We have almost 90% of our students participating in extracurricular sports events, with netball, basketball, hockey and rugby.  Students travel all over our region to participate in these events.

STUDENT COUNCIL

Our student council was established in 2014 to encourage leadership and student voice in our school.  Students are elected on and have to run for the council. The student council organise events over the course of the year as whole school fun days. They also organise a variety of activities to support fundraising for their chosen charities.

SWIMMING POOL
The normal swimming season runs from December to April. Children are not allowed to be in the pool or the pool surrounds without teacher supervision.

Each swim season parents and local community members are able to purchase a school pool key from the office. This is advertised in our school newsletter.

THEFT

Theft or suspected theft will be notified to a teacher or office administrator as soon as possible after it occurs. Ultimately the staff cannot accept responsibility for lost or stolen property.

UNIFORMS

ASCA provides each child at school with a sports uniform and a tracksuit to wear for different school events. These are free for each child and need to be returned to school at the end of the school year clean and tidy. Uniforms are then given out at the beginning of the school year. If the uniforms are not returned a new one will not be given out and parents charged for the replacement uniforms.